How to Choose the Right Dental Practice Management Software in 2025

Selecting the right dental practice management software is one of the most impactful decisions you can make for your clinic. The right system can simplify scheduling, billing, charting, and patient communication, while the wrong one can slow you down, frustrate your team, and cost far more than expected.

With so many options available, it’s important to focus on how a system will work for your practice — whether you run a single location or manage a large network of providers. Here’s how to evaluate your options and choose a platform that truly supports your goals.

1. Cloud-Based vs. Server-Based Systems

In 2025, cloud-based software has become the go-to choice for many practices. It offers:

• Access from any location with internet
• Automatic updates and backups
• No need for in-office servers

However, some dentists prefer server-based systems for more direct control over data and infrastructure. These can work well if you have strong IT support and want to keep everything in-house.

2. Focus on Ease of Use

Even the most advanced system will fall short if your team finds it frustrating or time-consuming to operate. Look for:

• A simple, intuitive interface
• Easy navigation between key functions
• Minimal training required to get started

Platforms like Open Dental and Curve Dental are often highlighted for their straightforward design, making adoption easier for new users.

3. Check Integration Capabilities

Your practice management system should work smoothly with your existing tools — from imaging equipment to billing software and e-prescriptions.

Ask yourself:

• Will it integrate with what we already have?
• Are there additional costs for certain integrations?
• Can it replace tools we’re currently paying for?

4. Evaluate Clinical and Administrative Features

At the very least, your system should cover:

• Scheduling and recall management
• Charting and treatment planning
• Billing and insurance claims
• Patient communication tools

Some platforms also include:

• Analytics and reporting
• Automated reminders
• Digital forms and e-signatures
• AI-assisted imaging

Create a priority list so you know exactly what’s essential before you start comparing platforms.

5. Review Support and Training Options

Even the most intuitive software can require assistance at times. Before committing, find out:

• How onboarding is delivered (self-paced, virtual, or in-person)
• Whether live phone or chat support is available
• If training is included or comes at an extra cost

6. Plan for Scalability

Your software should be able to grow with your practice — whether that means adding new providers, expanding services, or managing multiple locations.

Some systems, like Denticon and CareStack, are designed for multi-location practices, while others are better suited for smaller, single-office operations. Choose a platform that won’t limit you as your business evolves.

See the Top 10 Dental Practice Management Systems for 2025

Once you know what you’re looking for, you can compare specific options with confidence. We’ve compiled a detailed guide to 10 of the best dental practice management systems— including well-known names like Dentrix and Eaglesoft, plus innovative cloud-first platforms like tab32 and Curve Dental.